Ship-To-Store Accounts Receivable

The easiest way to describe the account receivable section in the Ship-To-Store software is to describe it in an outline form. Accounts receivable is the intermediate step between invoicing and posting to the general ledger. An Invoice will first post the distribution and then it will post the money receipts. This is done on either the CASH or ACCRUAL accounting methods. All invoice or accounts receivable information is kept by STS in detail to allow STS to report any detail required for decision making. In detail means by customer, invoice number, dates, product codes, etc. Everything on an invoice is kept.

STS allows for the entry of non inventory, non income/expense, or non freight invoices or customer credits. This invoice or credit information is retained just like the other invoices. When entering the invoice or credit STS will not allow product code entry, but will required a description of the line item.

When payments are received STS will display all the invoices for the customer so the correct invoice can be credited with payment. By doing this invoices that were cut or shorted upon payment can be totally satisfied by the payment or a partial payment can be recorded from the same screen. STS will be able to print a list of cut or shorted invoices by a customer.

STS will allow an authorized individual the option of changing the invoice information after the invoice is placed in accounts receivable. When the invoice has not been posted to the general ledger STS will change the invoice respectfully, but when the distribution has been posted STS will change the invoice and create a journal entry for the general ledger automatically.

STS will create past due interest on invoices when the customer has be set up for past due interest calculations. The computed interest is recorded on the individual invoices that are past due.

Since STS allows partial payments on individual invoices all partial payments are recorded and can be viewed on a seperate screen.

STS will allow the viewing and printing of all invoice information and an example of the reports can the seen in the print reports section.

To view this procedure click on the Software Demo folder at this web site, then click viewing software, then click "J" Accounts Receivable, then click any letter in yellow to view what type of information is available.

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