Instructions to Download the Landing Trip Ticket Software Package
Print these instructions to make it easier to follow. We at Seaside Management Systems want you to see how the software functions, and how easily the software works. This software will keep your landing information for years to come, report the information to the State of North Carolina, and the NMFS will accept data created by this software. If you are downloading this software to a peer-to-peer or network system, we recommend that you download it to a workstation so you can explore all of its features without interfering with your present software. When you decide this software will save you time, it can be easily moved to your main PC.
Steps to Download
Everything is accessible in the software, so before adding anything, just look around at all the possibilities. The install program has added all the programs and files in a LTT folder that it created. If your machine has a config.sys, then adding “files=210” and “buffers=40” will allow the software to operate more efficiently.
You can add a shortcut to Landing Trip Ticket. In the “LTT” folder is an SMSLTT.ICO icon for the desktop. Use Either LTT.BAT or LTT0000P.EXE in the shortcut.
Finally, you can e-mail us at info@seafoodsoftware.com when a question arises. We will respond by the next day.
P.S. When you become a client we will give a customer service phone number. This will allow a much quicker response time.
Take the time to see if this product will work for
you.
The cost of the software package is $500.00. Upon receipt of payment, we will notify the State Marine Fisheries to obtain your license to submit and send any updates or modifications which may be necessary.
Landing
Trip
Ticket
System
Manual
by Seaside Management Systems, copyright 1995-2003, release
10.031
MANUAL INDEX
Page 4 - Operational
Guide
Page 21 - Division of
Marine Resources Updates
M A I N M E N U
This is the first screen that appears for typing LTT from the C:> or clicking the LTT
Icon in windows
The landing trip
ticket package was designed as a menu driven program. The mouse has been
disabled so the system will work in any environment. This software will operate
in DOS machines or on Windows 9X/NT/2000 equipment. It will
also run as stand alone software or
on a network without any additional
changes in the software. The software does more for you then reporting to the
state of North Carolina the number involved in seafood landings at your
station.
DAILY OPERATIONS
DAILY MENU
From the Main Menu,
type ( A )
SEAFOOD PURCHASES
From the Main Menu,
type ( A, D )
Use this screen to
enter all new seafood purchases. Type vessel ID. Press ENTER twice. A zero will appear in the ticket number field. The
computer will assign the trip ticket number when the trip ticket is printed. Type
the inventory code and press ENTER.
Type the quantity and price (if known). The date may be changed by pressing F1.
All no-charge items must have a Y
in the N/C column. When all items have been entered and are correct, press F10 to accept the purchase. If trip
ticket information is needed for any item entered on this purchase, the user
will be guided through the trip ticket information screens beginning with the TYPE OF TRIP TICKET. Otherwise the next
purchase may be entered.
If there has been a
previous purchase for this vessel on this day, a message will appear on the
bottom of the screen. To enter a new purchase for this vessel, press F8. To open up the existing purchase to
add an item or to make a change, press F2.
To delete the existing purchase, press F6.
Changing Purchase Ticket
by Ticket Number
Use this screen to
change an existing seafood purchase. Press ENTER at Vessel ID. Enter the
purchase
ticket number and
press ENTER. When the message F2 to Change appears press F2. Type the changes
required on this
purchase ticket. When all changes have been entered and are correct, press F10
to acceptthe purchase changes. If trip ticket information has changed for any
item entered on this purchase, the user will be guided through the trip ticket
information screens beginning with the TYPE OF TRIP TICKET. Otherwise the next
purchase may be entered.
TYPE OF TRIP TICKET- The
cursor will be flashing at the bottom of the screen. Using the list on the
left, type the letter which corresponds to the NAME OF FISH TICKET (Use F5
to page forward through the list and F3
to page back).
BODY OF WATER - The
cursor will be flashing at the bottom of the screen. Using the list on the
left, type the number which corresponds to the WATER BODY CODE (Use F5
to page forward through the list and F3
to page back).
FISHING GEAR USED - The
cursor will be flashing at the bottom of the screen. Using the list, up to
three different gears may be entered by typing the corresponding number from
the screen. Press Enter after each
gear number is typed or to proceed to the next screen (Use F5 to page forward through the list and F3 to page back).
STATE CODE - If
the type of trip ticket being entered requires a state code, this screen will
appear. Type the appropriate number for
the state. Otherwise proceed to the next screen.
BOTTOM TYPE - The
cursor will be flashing beside the word "bottom". Type a P for Public or L for Leased. If leased, type the lease ID
and PRESS ENTER. Type Y for Yes or N for No beside Oyster Planted Area.
TRIP TICKET RECAP - This
will show all entries as they have been made. If they are correct type Y, otherwise type N and return to TYPE OF TRIP
TICKET to make corrections. When Y
is pressed the trip ticket is printed and the computer returns to the seafood
purchases screen.
COSTING PURCHASES
Costing Purchases by Individual
Invoice
From the Main Menu,
type ( A, E )
Use this screen to
price any purchases previously entered without prices. Type the vendor ID and
press ENTER. The ticket number is
shown in the left-most column. Press F4
to move forward to another vendor. Press F1
to change the date. Press ENTER to
page through the items and type the cost. When the order is complete press F10 to accept the costing.
From the Main Menu,
type ( A, E )
Use this screen to
enter the costing of an entire group of inventory product on a certain day.
Press F2 to proceed to the Group costing screen. Enter the cost of the group
for the desired date. Use F5 to page forward or F3 to page back. When the
costing has been entered correctly press F10 to accept the costing.
PRINT DAILY MENU
From the Main Menu,
type ( A, H )
Print Costing Sheets
- type ( F )
This lists all
entries on the purchase file, which have not been costed.
Print Daily Purchase Edit
- type ( I )
This will produce a
list of all purchases on the purchase file.
View Paid Vessel Tickets
- type ( K )
This will allow the
viewing of individual purchase tickets that have been paid. This screen
operates the same as the seafood purchase screen in retrieving information. It
will not allow changes to any paid tickets.
Print Totals for Vessels
- type ( L )
This will produce a
list of all purchases from a vessel over a period of time that the operator
determines for the sole purpose of showing the total purchases made from a
vessel along with any sales to the vessel. The purchases will be grouped all
together and the sales will be grouped by item sold. This information can be
helpful to the vessel owners at tax time.
PROCESS COSTED PURCHASES
From the Main Menu,
type ( A, I )
This process flags
all costed purchases as being ready for payment and should be completed before
proceeding to "Print Amount Due Vessels". If operating on a network,
all computers should be on the sign on
screen. Because this is a critical
stage, no one should access a computer until the process is completed. Press Y to begin. A message will appear at the bottom of the screen when completed.
INQUIRE ON OPEN
PURCHASES
From the Main Menu,
type ( A, J )
This is a method of
examining any purchase which has not been paid. Type the Vendor ID and press ENTER. Press F8 to move forward to the next purchase. Press ESC to return to
the Menu.
PRINT AMOUNT DUE
VESSELS
From the Main Menu,
type ( A, L )
This will print a
list of all vessels and the amount due to them. Enter the cut of date for
paying vessels and the press the F10 key to begin.
NOTE:
PRINT AMOUNT DUE VESSELS,
DROP RECORDS FOR A/P,
CLEAR PAID VESSEL TICKETS,
must run consecutively when
vessels are paid.
DROP RECORDS FOR
A/P
From the Main Menu,
type ( A, M )
This produces a
common delimited file for export to an accounting program. Press Y to begin.
See above note.
CLEAR PAID VESSEL
TICKETS
From the Main Menu,
type ( A, N )
This process clears
out all records previously paid and must run at the time of vessel payment. See
above note.
INVENTORY
INQUIRE ON INVENTORY
From the Main Menu,
type ( B, A )
Type the inventory
code and press ENTER. To scroll the
entire inventory list to the screen in alphabetical order, press F1
and type a letter to indicate where the search is to begin.
ADD INVENTORY
From the Main Menu,
type ( B, B )
Type the inventory
code to be assigned to the item. Type the description of the item beginning
with the species followed by a comma, type and any other qualifying description
( Example: Trout, Medium Pan Frozen ). The species code will need to be entered
for items which require trip tickets ( Example: For bulk straight crabs the
trip ticket number 8000 would be entered ). To scroll the species code list to
the screen, press F1. Type the
number desired and press F10. The
program will return to the Add screen. This information is all that is required
to add an Inventory Item. Press F10 to add the item.
CHANGE INVENTORY
From the Main Menu,
type ( B, C )
Type the inventory
code and press ENTER. Press ENTER to move across the screen to the
field to be changed and type the change. To scroll the species code list to the
screen, press F1. Type the number
desired and press F10. The program
will return to the Change screen. When
the change is complete, press F10 to
accept the change.
DELETE INVENTORY
From the Main Menu,
type ( B, D )
Type the inventory
code and press ENTER. To delete the
item from inventory, press F10. Type
Y to confirm deletion.
INVENTORY LIST
From the Main Menu,
type ( B, I )
This will print a list
of all inventory items and their codes.
VESSELS
INQUIRE VESSEL
From the Main Menu,
type ( D, A )
Type the Vessel ID
and press ENTER. Press F1 to scroll the vessel file
alphabetically. Type a letter to indicate the area to begin the scroll. ( For
example, type an A and press ENTER to scroll from the beginning of
the vessel list.) Page-up and Page Down will move through the list. Press ESC to return to the Menu.
ADD VESSEL
From the Main Menu,
type ( D, B )
Type the Vessel ID to
be assigned to the customer and press ENTER.
Fill out the screen with the appropriate information and press F10 to accept the new Vessel.
CHANGE VESSEL
From the Main Menu,
type ( D, C )
Type the Vessel ID
and press ENTER. Press ENTER to move through the screen to the
field to be changed. Press F10 to
accept the change.
DELETE VESSEL
From the Main Menu,
type ( D, D )
Type the Vessel ID
and press ENTER. Press F10
and type Y to confirm
deletion.
PRINT QUICK REFERENCE
From the Main Menu,
type ( B, F )
This will print a
list of all vessels and their codes. Select the order to be printed by
choosing a country, state/province or
city. Press F10 to begin report.
LTT CONTROL MENU
From the Main Menu,
type ( H )
These controls are
set when the system is installed and should not need modification.
Should a modification
be necessary, please contact SEASIDE MANAGEMENT SYSTEMS info@seafoodsoftware.com.
BACK-UP DATA FILES
VESSELS
From the Main Menu,
type ( M, A, B )
This will cause the
computer to back up the vessels files on the drive described in the LTT Control
Menu.
INVENTORY
From the Main Menu,
type ( M, D, B )
This will cause the
computer to back up the inventory files on the drive described in the LTT
Control Menu.
PURCHASES
From the Main Menu,
type ( M, G )
Purchase
From the Back-up
Purchases Menu, type ( C )
This will cause the
computer to back up the purchase file on the drive described in the LTT Control
Menu.
Purchase History
From the Back-up Purchases
Menu, type ( D )
This will cause the
computer to back up the purchase history files on the drive described in the
LTT Control Menu.
LANDINGS
From the Main Menu,
type ( M, I )
Trip Ticket Forms
From the Back-up
Landings Menu, type ( B )
This will cause the
computer to back up the Trip Ticket Forms file on the drive described in the
LTT Control Menu.
Water Codes
From the Back-up
Landings Menu, type ( C )
This will cause the
computer to back up the Water Codes file on the drive described in the LTT
Control Menu.
Gear Codes
From the Back-up
Landings Menu, type ( D )
This will cause the
computer to back up the Gear Codes file on the drive described in the LTT
Control Menu.
State Codes
From the Back-up
Landings Menu, type ( E )
This will cause the
computer to back up the State Codes file on the drive described in the LTT
Control Menu.
Species Codes
From the Back-up
Landings Menu, type ( F )
This will cause the computer
to back up the Species Code file on the drive described in the LTT Control
Menu.
Trip Tickets
From the Back-up
Landings Menu, type ( G )
This will cause the
computer to back up the Trip Ticket file on the drive described in the LTT
Control Menu.
Trip Ticket History
From the Back-up
Landings Menu, type ( H )
This will cause the
computer to back up the Trip Ticket History file on the drive described in the
LTT Control Menu.
RESTORE DATA FILES
VESSELS
From the Main Menu,
type ( N, A, B )
This will cause the
computer to restore the vessel file from the back-up location.
INVENTORY
From the Main Menu,
type ( N, D, B )
This will cause the
computer to restore the inventory file from the back-up location.
PURCHASES
From the Main Menu,
type ( N, G )
Purchase
From the Restore
Purchases Menu, type ( C )
This will cause the
computer to back up the purchase file on the drive described in the LTT Control
Menu.
Purchase History
From the Restore
Purchases Menu, type ( D )
This will cause the
computer to back up the purchase history files on the drive described in the
LTT Control Menu.
LANDINGS
From the Main Menu,
type ( N, I )
Trip Ticket Forms
From the Restore
Landings Menu, type ( B )
This will cause the
computer to restore the Trip Ticket Forms file to the drive described in the
LTT Control Menu.
Water Codes
From the Restore
Landings Menu, type ( C )
This will cause the
computer to restore the Water Codes file to the drive described in the LTT
Control Menu.
Gear Codes
From the Restore
Landings Menu, type ( D )
This will cause the
computer to restore the Gear Codes file to the drive described in the LTT
Control Menu.
State Codes
From the Restore
Landings Menu, type ( E )
This will cause the
computer to restore the State Codes file to the drive described in the LTT
Control Menu.
Species Codes
From the Restore
Landings Menu, type ( F )
This will cause the
computer to restore the Species Code file to the drive described in the LTT
Control Menu.
Trip Tickets
From the Restore
Landings Menu, type ( G )
This will cause the
computer to restore the Trip Ticket file to the drive described in the LTT
Control Menu.
Trip Ticket History
From the Restore
Landings Menu, type ( H )
This will cause the computer
to restore the Trip Ticket History file to the drive described in the LTT
Control Menu.
REPORT LANDINGS
REPRINT LANDING TICKET
From the Main Menu,
type ( O, A )
Should an original trip
ticket fail to print. (For example: there is a paper jam in the printer, a bad
ribbon or power failure.) Type R in the space following "Print Existing
Trip Ticket" and type the Purchase Ticket Number (not the trip ticket
number). The Purchase Ticket Number may be found by going into costing
purchases and inquiring on the purchase.
If changes have been
made to a trip ticket after an original trip ticket has been printed, type V (for void) in the space
following "Print Existing Trip
Ticket" and type the Purchase Ticket Number (not the trip ticket number).
The Purchase Ticket Number may be found by going into costing purchases and
inquiring on the purchase.
CREATE MONTHLY DATA FOR
DMF
From the Main Menu,
type ( O, B )
Type the month and
year for this submittal. ( For example: For a submittal for May of 1995,
type 5 press Enter and type 95 and press Enter.)
Designate the type of trip ticket which is being submitted by typing C for current or H if this is in response to a request from Marine Fisheries for a
resubmittal. If the submittals are
being made once a month, a submittal number is not required. If submittals are made more than once a
month, the submittal number must be used. The submittal number corresponds to
the number of times submittals have
been made for the month. ( For example: If this is the second submittal for the
month, a number 2 would be typed.
VIEW LANDING INFORMATION
From the Main Menu,
type ( O, C )
Display by Date
From the View Landing
Information Menu, type ( A )
Use this screen to
view landing information for a period of time. This information will be listed
in order of landings. Type in the beginning and ending dates to be viewed.
Press the ENTER key. If there are no
landings for this period of time the message " Searched to the End of the File " will appear at the bottom
center of the screen. Use the F3 or PageUp key to scroll backward. Use the F5 or PageDown key to scroll forward. The ESC key will return to the View Landing Information screen.
Display By Vessel
From the View Landing
Information Menu, type ( B )
Use this screen to
view landing information by vessel for a period of time. This information will
be listed in order of landings. Type in the vessel ID and press the ENTER key. Type in the beginning and
ending dates to be viewed. Press the ENTER
key. If there are no landings for this period of time the message " Searched to the End of the File "
will appear at the bottom center of the screen. Use the F3 or PageUp key to
scroll backward. Use the F5 or PageDown key to scroll forward. The ESC key will return to the View Landing
Information screen.
Display By Species
From the View Landing
Information Menu, type ( C )
Use this screen to
view landing information by species for a period of time. This information will
be listed in order of landings. Type in any part of the species code starting
with the first character and press the ENTER
key. Type in the beginning and ending dates to be viewed. Press the ENTER key. If there are no landings for
this period of time the message " Searched
to the End of the File " will appear at the bottom center of the
screen. Use the F3 or PageUp key to scroll backward. Use the F5 or PageDown key to scroll forward. The ESC key will return to the View Landing Information screen.
Display By Gear
From the View Landing
Information Menu, type ( D )
Use this screen to
view landing information by gear for a period of time. This information will be
listed in order of landings. Type in the gear code and press the ENTER key. Type in the beginning and
ending dates to be viewed. Press the ENTER
key. If there are no landings for this period of time the message " Searched to the End of the File "
will appear at the bottom center of the screen. Use the F3 or PageUp key to
scroll backward. Use the F5 or PageDown key to scroll forward. The ESC key will return to the View Landing
Information screen.
Display By Water Body
From the View Landing
Information Menu, type ( E )
Use this screen to
view landing information by water body for a period of time. This information
will be listed in order of landings. Type in the water body code and press the ENTER key. Type in the beginning and
ending dates to be viewed. Press the ENTER
key. If there are no landings for this period of time the message " Searched to the End of the File "
will appear at the bottom center of the screen. Use the F3 or PageUp key to
scroll backward. Use the F5 or PageDown key to scroll forward. The ESC key will return to the View Landing
Information screen.
DIVISION OF MARINE
RESOURCES UPDATE GUIDE
LOADING UPDATES FROM DMF
There are five types
of updates which may be received from the Department of Marine Fisheries. These
are species codes, gear codes, type of trip ticket, water codes, and state codes.
SPECIES CODES
Follow the
instructions for back-up Species Codes. Exit the LTT system. Place the diskette
received from DMF into drive A and
at the C:> type BLDFISH and press ENTER. The loading will begin. When the loading is complete the C:> will appear and the LTT system
is again ready for use.
GEAR CODES
Follow the
instructions for back-up Gear Codes. Exit the LTT system. Place the diskette
received from DMF into drive A and
at the C:> type BLDGEAR and press ENTER. The loading will begin. When the loading is complete the C:> will appear and the LTT system
is again ready for use.
TYPE OF TRIP TICKET
Follow the
instructions for back-up Trip Ticket Forms. Exit the LTT system. Place the
diskette received from DMF into drive A
and at the C:> type BLDFORMS and press ENTER. The loading will begin. When the loading is complete the C:> will appear and the LTT system
is again ready for use.
WATER CODES
Follow the
instructions for back-up Water Codes. Exit the LTT system. Place the diskette
received from DMF into drive A and
at the C:> type BLDWATER and press ENTER. The loading will begin. When the loading is complete the C:> will appear and the LTT system
is again ready for use.
STATE CODES
Follow the
instructions for back-up State Codes. Exit the LTT system. Place the diskette
received from DMF into drive A and
at the C:> type BLDSTATE and press ENTER. The loading will begin. When the loading is complete the C:> will appear and the LTT system
is again ready for use.
COPYING LANDING INFORMATION TO
DISKETTE
When the procedure
CREATE MONTHLY DATA FOR DMF has been completed this software has created a data
file on your directory (normally C:>). The name of this file is made up of four
characteristics. These characteristics are the dealer number, submittal number,
submittal month, and submittal year. A description of this name is described
below and followed by the keyed procedure for copying the data to a diskette
and to copy data to the backup history directory. If you want to use a batch
file for the transfer then just create a batch file with these commands.
DESCRIPTION
Data file name - 9999-0.125
1) 9999 is the dealer number
2) 0 is the
submittal number
3) 12 is the submittal month
4) 5 is the last
digit of the submittal year
DOS COMMANDS
Place a diskette into
drive A:. If drive B is used replace the following A: with B:
COPY \9999-*.* A:
COPY \9999-*.*
\LTT\BACKUP
DEL \9999-*.*